Chicago Zoological Society
Chicago Board of Trade Endangered Species Fund
Submission Guidelines
 
Submission deadline: Friday, August 16, 2013
 
**Attention to NEW ONLINE SUBMISSION process**
PROPOSALS MUST FOLLOW THE FORMAT BELOW. Deviation from the format may result in the rejection or delay of your proposal.
 
1.         Proposals will only be accepted through the new online submission process. Apply here: http://www.czs.org/CBOTForm.We suggest that you write and save the document in Word using the following format. Please copy and paste it into the online submission form. Individuals will not have the opportunity to save the document and go back at a later time to submit the proposal.
 
2.         Please email a letter of endorsement directly to: Carla Owens, Manager, Library Services, Chicago Zoological Society. E-mail address cbotesf@czs.org You will not be able to attach the letter of endorsement into the online submission form. All correspondence must have “CBOT”, “principal researcher’s name”, “title” and “endorsement” in the subject line. Example: “CBOT Smith, Lions, endorsement”. 
 
3.         Proposals must be submitted in English.
 
4.         Proposals should not be submitted in font type smaller than Times 11, with a minimum of one inch (2.5 cm) margins all around.
 
5.         The budget and budget justification should be input into the spreadsheet in the online submission form.
 
6.         Proposals should include the affiliation and mailing address and e-mail contact for the primary researcher. Please input the contact name, email and mailing address.
 
7.         The proposal should stress the conservation significance of the work and the general approach to it. The methodology should be as succinct as possible but understandable for experienced reviewers. Cite only a few selected references in the scientific literature. The emphasis should be on describing the overall outcomes and importance of the project to endangered species.
 
8.         All proposals should be endorsed by the chairs of the group or committee of the appropriate IUCN Species Survival Committee, or other major, internationally known, conservation organization, an AZA/ WAZA group, committee or other major zoo organization. Note: only the proposal(s) ranked highest by the SSC committee/chair (or the equivalent officers of the group) will be accepted for review.  Thus, if you send this request out to group members and they also submit proposals, make certain they are reviewed in some way by the Group’s leadership. Groups are welcome to submit multiple requests, but it is unlikely that more than one will be funded.
 
9.         The total amount requested from the Committee must be in U.S. dollars. See sample budget structure at the end of this document. The budget will be input into the submission form.
 

Chicago Zoological Society
Chicago Board of Trade Endangered Species Fund

PROPOSAL FORMAT
**Attention to NEW STRICTER format**
 
The following information is REQUIRED on all proposals, in the order shown:
 
·        Title: (max:15 words )
 
·        Primary researcher: First name and middle initial
 
·        Primary researcher: Last name
 
·        Primary researcher: Affiliation/Institution
 
·        Primary researcher: Email
 
·        Primary researcher: Address
 
·        Indicate the number of additional researchers (drop down box)
 
·        Name and Email for additional researchers
 
·        Contact information (denote Mr., Mrs., Dr., other): Please specify who to notify of results.
 
·        Contact Email
 
·        Contact Address
 
·        Indicate endorsing body: SSC/IUCN; major conservation network/committee; or AZA/WAZA, SSP, TAG committees (SSC/IUCN; major conservation network/committee; or AZA/WAZA, SSP, TAG committees. If no endorsement is received then proposal is rejected. (drop down box)
 
·        Specify main endorsing body. Please specify organization and group/committee name.
 
·        Name of chair or contact at main endorsing body.
 
·        Email address for contact at main endorsing body.
 
·        Specify second endorsing body (if applicable).
 
·        Name of chair or contact at second endorsing body (if applicable).
 
·        Email address for contact at second endorsing body (if applicable).
 
·        Species Common Name
 
·        Species Scientific Name
 
·        Research Location (Please indicate country)
 
·        Indicate IUCN Red List Status of the species: (or explain if not listed if it is data deficient or poorly documented taxa, whether it is used as a ‘model’ species for conservation efforts)
 
·        Total funding amount requested from Chicago Board of Trade Endangered Species Fund: (in US Dollars)
 
·        Project start and end dates:(mm/dd/yyyy - mm/dd/yyyy)
 
·        Executive summary(summary for lay audience) Briefly explain the conservation problem and significance or uniqueness of the project and how proposed actions will help solve the conservation situation. (Maximum: 300 words)
 
·        Introduction and project description (Major threat, conservation significance)
  • What is the main conservation problem and what are the proposed corrective actions?
  • Is the study, education plan, or other actions proposed appropriate to what is known about the species/habitats/or local people? Is there a training component? Project will have a clear impact on the developing emerging local conservation? (Maximum: 150 words)
 
·        Project Description:  What is the main conservation problem and what are the proposed corrective actions? Is the study, education plan, or other actions proposed appropriate to what is known about the species/habitats/or local people? Local training/education component? Will project have a clear impact on the developing emerging local conservation? (Maximum: 150 words)
 
·        Methodology:
Be as succinct as possible but understandable for experienced reviewers. Cite references in the scientific literature whenever necessary. (Maximum 600 words)
 
·        Major Outcome(s) of project:
The emphasis should be on describing the overall outcomes and importance of the project and how proposed actions will help solve the conservation threat. Please incorporate how training, education and capacity building will be developed, measured and implemented. (Maximum 300 words)
 
·        Scientific citations: (limit to a few key citations)
 
·        Brief Biography: (limit to few sentences)
 
·        Letter(s) of endorsement: SSC, AZA/WAZA, SSP, TAG chair or designees, conservation organization, government agency (not counted towards body of proposal separate page).
All proposals should be endorsed by the chairs of the group or committee of the appropriate IUCN Species Survival Committee, or other major, internationally known, conservation organization, or by an AZA/WAZA group or committee or other major zoo organization. Please provide a reference letter documenting the endorsement (issued by the chair of the group or committee). Note: only the proposal(s) ranked highest by the SSC committee/chair (or other officers of the group) will be accepted for review. Thus, if you send this request out to group members and they also submit proposals, make certain they are reviewed in some way by the Group's leadership. Groups are welcome to submit multiple requests, but it is unlikely that more than one will be funded.
 
Endorsers should include "CBOT," "principal researcher's name," and "endorsement" in the email subject line. Example: "CBOT Smith - Camel Endorsement." 

Budget: grants awarded are usually $5,000 U.S.
Complete information on all funds applied for, funds received, in kind support or “project equity” by institution, funds denied and pending proposals. Provide overall project budget and CBOT funds requested. Clearly identify the role of CBOT Funding as a proportion of overall project cost. Budget justification: what happens if this funding request is not approved? Will the project collapse? Please include these categories of expenses (where applicable) with a brief justification. 
 
Budget category
Item/amount
(Examples)
Requested from CZS
Other sources/expenses
Personnel costs
local guides
$300
 
 
Principal investigator
 
$3500
Transportation, international or domestic
Fuel oil for vessels
$600
 
Food
10 days, 5 people $20 day
$1000
 
Lodging
Lodging Rooms for field team
$500
 
Equipment, Office supplies/ materials
 
$200
 
Supplies
 
$500
 
Data Collection Supplies
 
 
$500
Total
 
$3100
$4000
Percentage
 
44%
56%

Budget justification: What happens if this funding request is not approved? Will the project collapse? Local travel between countries is funded. International airfare is not usually funded. (Maximum: 600 words)